It is easy for contest organisers to provide fair terms for entrants with just a bit of care, and in turn experience the benefits of a good reputation amongst the photographic community…usually resulting in more entries and fewer complaints!
Rather than adding red tape and complication, our aim is to provide a clear and simple checklist for contest organisers to implement with little effort;
- copyright retained by the entrant
- fair usage rights for promotion of or in association with the contest only
- any commercial or advertising usage of entry images by additional negotiation with entrants with appropriate compensation
- the work of entrants must always be credited
- contest must provide potential benefits to entrants such as prizes, not merely promise PR ‘exposure’
- contest must not ask for payment to appear in a book as the sole feature of the contest
- contest must not be solely hosted on a social media platform
The Submission Review fee has been reduced during COVID to US$50, payable by credit card via our Stripe secure payment gateway. Once approved your contest will be promoted for the entire duration of your entry period (or 12 months for ongoing contests). Your submission review fee is critical to help fund our work and we thank you for your support.
Note we do NOT shame contests that don’t meet our criteria for fairness. If your contest is not approved, you simply won’t get access to our database of photographers and the chance to elevate your reputation.
In this case, you are welcome to review your contest terms and re-submit up to two times with no additional fee. Submission review fees will not, however, be refunded for rejected submissions – and if the subsequent reviews are unsuccessful, our decision will be final and no further correspondence will be entered into.
For further reading and guidelines, we recommend you refer to The Artists’ Bill of Rights – Organiser’s Guide to the Bill of Rights. In the interests of fairness and legal protection, we recommend all contest organisers seek legal advice in establishing contest terms and conditions, and refer to this valuable BOR resource as a framework.